How to assemble your dream team of the best Sydney wedding vendors

Amy Watson
Aug 13
3 min read

Updated: Aug 14

Planning a wedding? You’ve probably already realised that putting together your dream day takes a small army of legends. But fear not – finding your dream team of suppliers can actually be a whole lot of fun (and only mildly overwhelming).

Here's how to make sure you are picking the best Sydney wedding vendors and round up your wedding A-team like a boss bride or groom.

Ask Your Mates

Your friends have already walked down the aisle, spent the cash, and learned the hard way – so use their wisdom! Ask them who they loved, who saved the day, who brought the vibes, and who they wish they'd booked sooner. Real-life, word-of-mouth recs are gold – especially when they come from people who share your taste (and your low tolerance for awkward ceremonies or train wreck DJs).

Ask Your Vendors

If you think your mates know a thing or two about weddings, you should try the pros! Wedding vendors are in the thick of this wedded wonderland day in and day out. They know exactly who produces top quality work and who doesn't. They know who is easy to work with and who arrives flying red flags. They are the absolute brains trust of recommendations and they should always be the place to start when searching for vendor advice.

Plus added bonus; when you book vendors through their recommendations, you can guarantee they will work as a cohesive team and the day will run as smooth as a baby's behind.

Ask your current vendors to send you their list or jump on my pals page to make a start. Good vibes guaranteed with these legends!

MY VENDOR PALS

Stalk Insta

Ah yes, the digital rabbit hole of dreams. Instagram is prime territory for wedding inspo and supplier stalking. Search by location hashtags (#SydneyWeddings, #FunSydneyCelebrant, etc.) and fall into the glorious vortex of beautiful photos, behind-the-scenes reels, and real wedding magic. Don’t just look at the curated grid – peek at tagged photos and stories too. That's where the real tea lives.

OOOO, I know a great place to start.....

Check Reviews...the only way to ensure you've got the best Sydney wedding vendors

Before you hand over a deposit, do a reviews check. Google, Facebook, and third-party platforms can give you the real scoop on the kind of experience you will receive with a particular company or person.

Are they reliable? Warm? Entertaining? Did they go above and beyond or ghost at crunch time? Remember, five stars are lovely – but it’s the comments that tell the real story.

Check Out Directories That Align with Your Values and Vibe

Not all wedding directories are created equal. Some feel like stock standard yellow pages with confetti, while others are curated with real heart and soul. Look for ones that align with your values – whether that’s sustainability, inclusivity, fun over formality, or just a general good-vibe guarantee.

Pick your date based on the vendors you love

My favourite kind of enquiry to receive is one without a date. This happens when a couple is wanting all their dream vendors to align and they obviously have a few options on the table from their venue.

They pick their wish list, their non negotiable people they want involved and they check their availability before locking in the date. This is a guaranteed home run when you can lock in your dream team without having to cut anyone loose due to unavailability.

Who the best Sydney wedding vendors are is completely subjective. And don't let the expensive blog advertisements tell you any different. The aim is to find the best wedding vendors for you. The ones who match your vision, understand you as people and have a reputation that will exceed your expectations. But they also need to be available for your date.

Final Thought:

Remember, you're not just hiring people to do a job – you're choosing your dream team. These are the legends who’ll be with you on one of the most special days of your life, so trust your gut and choose the people who feel right. If you feel calm, seen, and excited after chatting with them – that’s your sign.

Now go forth and build that dream team!